An employment application form is a document used by employers to collect information from job applicants. Using an employment application form template standardizes the hiring process, ensuring consistent and complete data collection.
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Employment application forms are documents that employers use to collect information about their applicants. With this collected information, they can choose the right candidates for the open positions. It has sections for writing the personal information, employment desired, education history, and general information. The applicants can also add their work experience, references, acknowledgment, and authorization for background check.
The employers or Human resource managers in a company can use this document template to access and analyze the capabilities and skills of candidates applying for job positions.
The main components of an employment application form are the following:
The first section of the employment application form is personal information. In this, the candidates can write their name, date of birth, and social security number (nine-digit number that the Social Security Administrator assigned). The name of the person who referred the applicant can be written including the permanent and present address of the candidate, their phone number, and email address. This information helps you in the identification, and background verification of candidates.
Here the candidates can write the position they have applied for in your company. It can be an office manager, receptionist, call center agent, or anything else. Furthermore, they can specify their date of joining. Knowing the current employment status of the applicants can help you estimate when they can join (whether immediately or after a specific notice period).
This template also provides flexibility to applicants about whether they want you (the employer) to inquire about their current employer (if they’re already employed) or whether have they applied for a job in your company before or not. They can also mention the last time they applied for this role, it provides some benefit in the hiring process by knowing the previous shortcomings (if applicable) and analyzing their improvements.
A section is dedicated to writing the education history of the candidate. Here, they can mention the details of their educational background, such as high school, college, trade, business, or any other school. Knowing their educational background can help you analyze their suitability for the available role in your company. By this, you can choose the ideal candidates for your company by evaluating their skills, coursework, and majors.
Within this section, the candidates can write about their subject of study or research work. They can also specify their special training or skills (if any). Space is provided for candidates to write if they served in the military or naval including their rank. It further helps you assess their skills and abilities.
If the candidates have work experience, they can elaborate in detail about it within the section provided. They can write the name and address of the company they’ve worked in, dates of employment, their position (role), and the reason for leaving the company. It provides you with a brief overview of their past work experiences in the companies they have been working in. With all this detail, you can verify their claims and know more about their capabilities and shortcomings which would further assist you in the hiring process.
A section is here for writing the references, it helps in further enhancing the credibility and assists in the verification process of candidates. Here, the names of references, their addresses, businesses, and years of acquaintance (how long the candidate knows the specific person) can be written. It helps in the evaluation of candidates beyond paper. Strong references can increase a candidate’s credibility and hence enhance the chances of their hiring.
Once the candidate has taken the test and interviews, the correspondent authority can write their remarks, which include their recommendation and interview details. This authority can be an employment manager, recruiter, or anyone else. By the end of this application form template, you can also add the instructions for applicants. These may include instructions regarding filling out the form or its proper submission.
Here are some best practices that should be followed for using this employment application template:
This employment application form template is professionally designed after extensive research. You can make changes to it and then use it per your needs. It is available in multiple file formats, such as ODT, DocX, DotX, and Google Docs. It is also optimized for print, making your overall experience simple.
